Tuesday, 12 November 2013

Learn to Edit in Style

This book can be purchased from
Plot No.52, O;No.2/128, N.No.2/619
First Main Road, VGN Nagar
Iyyappanthangal, Chennai 600 056
Thamizh Nadu

E-mail: scitech@airtelmail.in
website: www.scitechpublications.com

land line: 044 43806928, 044 43806929

This was published by SCITECH Publications, Chennai in 2010.

Thank you for purchasing Learn to Edit in Style! You’ll not regret it, I assure you.

The book market is replete with publications from publishing houses on almost all topics or themes, geared to helping you achieve your communicating goals. But there are almost no books specifically devoted to ‘editing’.

This Book is in three Parts:1. The Process of Editing   2. Practising Editing  3. Paragraph Building.

Part 1 emphasizes the need to communicate and develop writing skills. It highlights the absence of and the need for revision as part of the process of writing—whether it’s an essay, assignment or email or a letter, memo or report. It then provides tips you can gainfully put to use while writing, and then goes on to help you acquire editing skills.

When we write, we do err in the choice of words and sentence constructions. Part 2 provides faulty sentences, paragraphs and longer pieces of writing with improved versions. As you look at the examples, as you move from defective expressions to improved ones, as you grasp and grip the process of editing and the reasons for editing, you’ll realize that editing does not after all require superhuman effort and that it requires only willingness and effort on your part. Initially, editing is a conscious effort but as you keep editing your writing, it becomes so reflexive that you’ll not even be aware you’re editing.

Most of us, for lack of practice in writing, may not be presenting our thoughts in well- developed paragraphs. Part 3 lends you support and strength. It presents, analyses and discusses the development of a paragraph with a topic sentence and other sentences shaping major and minor details.

You’ll need a dictionary on your writing table—Oxford’s Advanced Learner’s dictionary or Cambridge Learner’s Dictionary. And, of course, my ‘Learn to Edit in Style’!

Wish you a fruitful journey in the path of editing!
 K R Lakshminarayanan

 Part 1
1. The Process of Editing
Part 2
2. Practising Editing
Part 3
3. Paragraph Building

Part 1
1 The Process of Editing
.1   Communicating in English
.2   Developing Writing Skills in English
.3   Definition
.4   Levels of Errors
.5   Reasons for Error Occurrence
.6   Lack of Revision
.7   Successful Editing
.8   Tips for Error-free Writing
.9   Editing Process
.10 Standard for Editing

Part 2
2    Practising Editing
.1 Improved Versions
.2 Sentences
.3 Paragraphs
.4 Long Pieces of Writing

Part 3
3. Language Base
1 Essentials of English
.1—.6  Tenses
.7—.14 Voice
.15 Concord
.16 Comparison structures
.17 If clauses
.18 Purpose expressions
.19 Cause and effect
.20 Sentence building
.21 Paragraph building
.22 Reporting verbs        

Part 1
Thus the occasions to write may be fewer. Whether they are few or several, we need to develop the ability to communicate in writing. This ability includes several other abilities. We should be able to select words and sentence structures, to structure paragraphs cohesively and coherently, to present our thoughts in such a way that the readers are comfortable reading our writing.

Editing is like breathing. It gives life and health to our writing. When we edit, we take care of simple mistakes in grammar, spelling and punctuation. When we edit, we remove or add ideas or sentences, we rearrange them for better presentation.

When we edit, we are improving our thought process and its expression through a medium, which in this case is English. Doing something well is in itself its reward.

I neednt have woried; today is holiday.

As you can see, these errors can occur when we are in a 
hurry. We may miss the apostrophe, spell a word wrongly, 
miss the indefinite article where needed.
                                                               ¬spelling, punctuation,                              grammar

Though Mr. Singh did not elaborate on the next 
course of action, the Government might 
consider these options:  petition for a review,
seek a date earlier than the one
already fixed for the final hearing so that there 
can be clarity on the issue ahead of the next 
academic session or move for a hearing by a 
larger bench.

Though Mr. Singh did not elaborate on the 
next course of action, the options under 
consideration include a review petition
seeking an early date for final hearing so that 
there is clarity on the issue ahead of the next
 academic session and moving the Supreme 
Court for hearing by a larger bench.
1. ‘the options under consideration include’ needs to be restructured because it is not
     clear whether these options are Mr. Singh’s or the Government’s.
2. ‘the options’ are in  the form of a list. The first one is a noun phrase, the second and
     the third are ‘-ing’ phrases (seeking, moving). A common structure should be used to
     express the three options. The options are expressed with ‘infinitive’ verbs.      
3. ‘an early date’ should be in the comparative degree of comparison because the date
    was already fixed.
4. ‘the’ should precede the adjective ‘final’ as the noun ‘hearing’ refers to a specific one.
5. ‘is’ in ‘there is clarity’ cannot be used for a future status. ‘can be’ is a better choice
    than ‘will be’ because ‘clarity’ cannot be guaranteed and can only be a possibility.
6. ‘or’ expresses choice.   
7. ‘hearing’ is a count noun and so the indefinite article should be used before it.
8. ‘Supreme Court’ should be removed because the petition is being heard by it, and
    obviously all the three options are linked to it, not just one option.       

                                                                              improved version      

Factors that hamper listening:
         · Detest the speaker                 
         · not interested in the subject
         · External distractions
         · Presumptions
         · Inappropriate inferences
         · Ineffective communication
            skills (of the speaker)
         · Self-induced distractions

Factors that hamper listening:
     · Dislike for the speaker
     · Lack of interest in the subject
     · External distractions
     · Presumptions
     · Inappropriate inferences
     · Ineffective communication
        skills (of the speaker)
     · Self-induced distractions


The ‘list’ in the improved version has all nouns, and this is called ‘parallel’ listing, whereas the first one has a verb, an adjective and nouns.      

The improved version has all the items in nouns, converting the verb and the adjective
 into nouns.


Part 2
60.1                                                                     60.2

Your future is defined by the choices 
you make today. If you’re young and 
energetic and you own a two-wheeler
,contact us immediately. It’s your drive 
as a field or showroom executive that 
matters, not your sex. From the house 
of Anjali Chairs with over two decades 
of market presence comes this 
opportunity. Apply now. 


Your future is defined by the choices you
make today. Yes. If youre young and
energetic with a two wheeler its time you
contact with us immediately. Male or female
its your drive that matters as a Feild or
Showroom executive for the future of
Ergonomics from the house of anjali chairs
over two decades of market presence comes     
this opportunity. Apply Now.                            

                                                                          ¬ spelling, punctuation,
Whoever prepared the content for the ‘ad’ wanted it to be very different from a routine one. This is obvious from the first sentence and ‘for the future of Ergonomics’.
4. There should be a hyphen between ‘two’ and ‘wheeler’.
5. ‘it’s time you contact us’ should have been ‘it’s time you contacted us’. The verb in a
     clause following ‘it’s time’ should be in the past tense because the action was
     supposed to have been over in the past. But the message is clear with a direct request:
    ‘contact us immediately’.
6. The ‘n’ in ‘Now’ should be in the lower case because it doesn’t begin the sentence.